Without LevelOps
01
Inbox fills with purchase order emails
02
Retype every line into Shopify
03
Guess the SKU when the customer wrote a description
04
Redo the orders that went out wrong
Purchase order automation for wholesalers and distributors
Automate your B2B purchase order entry
Turn the purchase orders your customers send you into clean, priced Shopify draft orders. Cut manual entry and errors, with no setup project.
5.0on the Shopify App StoreWorks with Shopify B2B catalogs and human review.
What your customer sends
purchase-order-4471.pdf
Their layout, their part numbers, plus 98 more lines
What lands in Shopify
Shopify draft order
Every line matched, that account's contract pricing applied
Wholesalers and distributors automating order entry with LevelOps
10x
More efficient on large orders
It is literally reading my PDF and uploading a 100+ item order in under 4 minutes. This just made us 10x more efficient.
Terpene Warehouse
Distribution
Up to 60h
Hours back to the team, monthly
Companies are looking for the magic AI wand. For me, LevelOps is the first easy step into AI, relevant, and you see the impact the day you install it.
The Unscented Company
Beauty and CPG
4 min
For a 100+ line order
Such a timesaver and super easy to implement. We process purchase orders via EDI, PDF, Excel or email format, and the team always listens to customer feedback.
Three Ships Wholesale
B2B and distribution
Day 1
Time to visible impact
Exactly what we needed to save manual processing time entering emailed purchase orders into our B2B store. Awesome app and awesome team.
Concrete Countertop Solutions
Building materials
The day
One Monday. Two ways it goes.
Same inbox. Same 40-line PDFs. The difference is whether a person retypes them.
With LevelOps
01
Forward the email to your LevelOps address
02
A priced draft order appears in Shopify
03
Approve the lines that were flagged
04
Send. The source PDF stays attached
Who types
Order entry lead
- Weekly habit
- The 40-line PDF, every morning
- Anxiety
- The line with no SKU
- Diagnosis
- Fast hands. No system.
The person who actually types the orders
They keep customers happy between calls. 20 to 40 percent of the day is retyping. Formats live in their head. A departure or a peak breaks the desk. If checking a draft is slower than typing, they go back to the keyboard.
The match
Three lines. This is the product.
The valuable half is matching and pricing, not that a part number became a product name.
01
What they wrote
washer, nylon 12mm
What lands
Nylon washer 12mm
No SKU on the PO. Matched from the description, that account's contract price applied.
02
What they wrote
ACME-4471-SS
What lands
Hex bolt M12x60
Customer part number, not your SKU. Catalog match, quantity 480.
03
What they wrote
NG-2201-B
What lands
Zinc lock nut M12
Pack versus unit is the usual trap. Priced from your Shopify B2B list, not the number printed on their PDF.
The math
What manual order entry is costing you
Move the sliders to your own volume. Nothing is gated and nothing is collected.
Estimated yearly savings
$21,000
LevelOps, per year
≈ $4,800
Quoted above 100 orders a month, shown at the Growth annual rate
Return on investment
4.4x
Net gain, per year: $16,200
Nothing is sent anywhere. This runs in your browser.
- Hours spent keying orders, per month
- 20 h3 h with PDF to Order
- Cost of that time, per month
- $600
- Cost of orders keyed wrong, per month
- $1,500
Based on 6 minutes down to about 1 minute per order, and an error rate of 3% by hand against 0.5% with a human approving every draft. An erroneous order costs about $250 to unwind. Your numbers, our measured ratios.
Where we fit
EDI, a portal, and the orders that still arrive by email
Order intake is its own layer. LevelOps sits beside what you already run instead of replacing it.
EDI
- Covers
- The retailers who mandate it, with the volume to justify the setup and the fees.
- Leaves behind
- Everyone too small to onboard, and the documents your EDI platform emits but nobody imports.
A buyer portal
- Covers
- The accounts willing to log in and rekey their own order into your catalog.
- Leaves behind
- The accounts that will not adopt it, which is most of the long tail, and they keep emailing.
PDF to Order
- Covers
- Whatever arrives in the inbox. PDF, email body, Excel, CSV, and the documents your EDI platform produces.
- Picks up
- Turns them into Shopify draft orders with your catalog pricing applied, and a human approves before send.
How it works
One flow, from the inbox to your system of record
LevelOps sits between your customers and Shopify. It captures what they send, validates it against your catalog and each account's rules, then writes a clean draft order.
01 · Capture
From every channel
Forward incoming orders to a dedicated address. LevelOps reads whatever your customers send.
- PDF, email body and attachments, Excel, CSV
- The order documents your EDI platform produces
- No template to build or maintain
02 · Validate
Against your rules
Identify the account the order came from, match each line to your catalog, and apply the pricing that account expects.
- Customer and company account detected automatically
- Description-based matching when there is no SKU
- Native Shopify B2B catalog pricing and account rules
- Exceptions flagged for a human
03 · Route
Into your system
Write a validated draft order into your system of record, ready for one-click review and send.
- Shopify-native draft orders
- ERP output for Katana, MRPeasy and Odoo
- Human in the loop, and it learns from corrections
Most order automation needs a master-data integration and a rules build before you see anything. LevelOps produces matched, priced orders on the data you already have.
Integrations
Runs inside the systems you already use
LevelOps is Shopify-native and writes clean orders into the tools distributors already run on. When a customer changes their order format next month, nothing breaks.
Orders in
PDF · Email · Excel · CSV · EDI documents
LevelOps: capture, validate, route
Orders out
Shopify draft orders · Katana MRP · MRPeasy · Odoo · Business Central (on the way)
FAQ
Questions your ops team will ask first
What does PDF to Order actually do?
PDF to Order reads emailed purchase orders and creates Shopify draft orders automatically, with the source file attached for human review.
Do my customers have to change anything?
No. Your customers keep ordering by email the way they already do. You forward the order, and LevelOps does the rest.
What file formats does it read?
It reads PDF, Excel, CSV, Word, and the email body itself, then matches products and customers against your Shopify setup.
How accurate is it?
The measured public framing is 0.5% vs 3% for manual entry, which is 6x fewer errors, with a human keeping the last word.
Does it replace our EDI?
No. It complements EDI by handling the long tail of purchase orders that still arrive by email.
What does it cost?
Your first 5 successful orders are free. After that, pricing starts at $50 one-time for 15 orders, then monthly plans from $100 to $250.
Stop typing orders by hand
Forward one purchase order and watch it come back as a clean, priced Shopify draft order. Your first five orders are free.
Setup in minutes, no master-data project. Made in Montreal, EN and FR.