Industry
Every school order lands at once. District purchase orders, bid confirmations and classroom pack lists become Shopify draft orders automatically, with the district's PO number carried through and net terms intact. No extra hires for August.
These are the four things education suppliers describe when they explain why summer hurts.
District budgets release and purchasing agents send everything at once. The same team that handled twenty orders in May is handed several hundred in July, and every one is typed by hand.
A district PO carries a requisition number, an account code, a signature and net terms. Miss the PO number at intake and accounts payable holds your invoice, which turns a shipping win into a collections problem.
Orders arrive written the way a teacher thinks: 24 per class, 6 classes, plus a kit per grade. Your catalogue is in packs and units, so someone does arithmetic before they can even start typing.
A district order lists five elementary schools with different addresses and different quantities. Splitting that correctly by hand, under time pressure, is where the wrong pallet goes to the wrong building.
Purchasing agents keep emailing exactly what they email today. Nothing changes on their side.
Forward the district's order email to your LevelOps inbox, or upload the PDF inside Shopify. A scanned school order form works too.
Lines, quantities, pack descriptions, the PO number, the ship-to school and any requested delivery window are extracted and matched to your Shopify SKUs, at your price list for that account.
A Shopify draft order appears with the original PO attached and anything uncertain flagged. Your team reviews and sends.
Nothing ships automatically. A person approves every order.
Not a generic document scanner. These are the specific things that go wrong on school orders.
Requisition numbers, account codes, line tables and signature blocks are normal in district procurement documents. The line items are extracted and the references are kept rather than discarded.
The district reference is captured on the draft order so it carries onto the invoice. This is the single cheapest thing you can do to shorten payment time on education accounts.
A line reading 6 classes of 24 is a quantity, not a puzzle. Pack descriptions and per-student counts are mapped to the pack or unit SKU in your catalogue, and anything ambiguous is flagged.
When a district awards on a bid, every school ordering against that award should see the same price. Pricing comes from your Shopify price list for the account, never from the number typed on the requisition.
Addresses listed on the document are extracted and surfaced for review, so a reviewer decides how to split or consolidate rather than discovering the problem at the dock.
Net 30, net 45 and any deposit rule come from the company record in Shopify. The requisition's assumption does not override the arrangement you actually agreed.
Education demand is not smooth, and it is not random either. It follows a calendar you can plan against, which is what makes automated intake so easy to justify in this sector.
Late spring is quoting season. Budgets for the coming year are being built, bids go out, and what you send back as a quote determines what arrives as a purchase order two months later. Summer is the peak. Purchase orders release in volume, delivery windows cluster before the first day of school, and every order is urgent because a classroom without materials on day one is visible to parents. Autumn brings the correction wave: replenishment, the things a teacher discovered were missing, and consumables reordered by individual schools rather than by the district. Late winter is grant and year end spending, where money has to be committed before a fiscal deadline and the paperwork requirement is often heavier than the order value.
The operational consequence is that your intake capacity has to match July, while your headcount has to match March. Hiring for the peak is expensive and training seasonal staff on thirty district formats is worse. Automating intake is the version of that trade that does not require a decision in April about how bad August will be.
Public sector purchasing runs on documentation, and education is no exception. A district may need three quotes before it can issue a purchase order, or it may buy against an awarded bid or a cooperative contract negotiated on its behalf. Either way, what reaches you is a document with line items on it, and the same reading and matching problem applies whether the header says quote request, award confirmation or purchase order.
Two things matter operationally. The first is consistency: once a price is awarded, every school buying against it should get that price, which is only reliable if the price lives in your Shopify price list rather than in a spreadsheet or in a salesperson's memory. The second is traceability: the district will reconcile your invoice against their own paperwork, so their reference numbers have to be present on your order. Both are intake problems, and both are solved at the moment the document is read rather than during a month end investigation.
A draft order is also a perfectly good quote. Merchants use it that way for multi-line requests with negotiated discounts, then convert the accepted version into the order once the PO arrives.
Draft orders get entered by magic. Even when the PO contains a vague description and no SKU, this app can still match it. The AI is that good.
An absolute timesaver. We have been manually entering B2B orders into Shopify for 6 years and I am convinced that I would be 3 years ahead if I found this app sooner. It is literally reading my PDF and uploading a 100+ item order in under 4 minutes. This just made us 10x more efficient.
Levelops is truly the app we have been waiting for. Our biggest pain point was manually entering orders from outside PDF POs. Levelops completely solves this nightmare. It has saved us massive amounts of time and frustration.
Amazing team and product. Will save countless hours manually entering emailed B2B orders. Highly recommend to anybody selling wholesale.
Priced by orders processed, which means the peak months cost more than the quiet ones and your headcount does not have to.
Free
Try it on your own order files before you pay anything.
$50one time
A block of credits for seasonal or occasional order volume.
$100/month
For a desk handling a steady trickle of emailed orders. $960 a year saves 20 percent.
$250/month
For teams where inbound orders are a daily job. $2,400 a year saves 20 percent.
Above 100 orders a month we quote, rather than publish a price. Prices are the live Shopify App Store plans and are billed by Shopify.
Put in your peak month order volume and the minutes each one takes today. The number that comes out is the reason this page exists.
Estimated yearly savings
$21,000
LevelOps, per year
≈ $4,800
Quoted above 100 orders a month, shown at the Growth annual rate
Return on investment
4.4x
Net gain, per year: $16,200
Nothing is sent anywhere. This runs in your browser.
Based on 6 minutes down to about 1 minute per order, and an error rate of 3% by hand against 0.5% with a human approving every draft. An erroneous order costs about $250 to unwind. Your numbers, our measured ratios.
Yes. A district PO out of a procurement system is one of the cleaner documents in wholesale, with a clear line table, a PO number and a ship-to. The app reads the lines, matches them to your catalogue, and keeps the references that accounts payable will need later.
Yes, it is captured from the document and placed on the draft order so it can carry onto the invoice. This matters more in education than in most sectors, because a district's accounts payable will not release payment against an invoice they cannot match to their own PO.
Awarded bid sheets and approved quotes arrive as documents with line items just like a PO, so they are read the same way. Pricing still comes from your Shopify price list for that account, which is how you keep bid pricing consistent across every school that orders against the award.
Payment terms are applied from the company record in Shopify rather than from the inbound document, so net 30 or net 45 arrangements stay correct. Tax exemption is configured on the customer in Shopify as usual, and the draft order inherits it.
Yes. Orders written as class sets, per-student counts or case quantities are matched to the pack or unit SKU in your catalogue. Anything the app cannot resolve confidently is flagged for a person rather than guessed.
The addresses on the document are captured and the order is flagged for review so your team can decide how to split it. A multi-site order is a judgement call about shipping and consolidation, so it stays with a person.
That is the point. The work becomes reviewing draft orders rather than typing them, and review time does not scale the way typing does. A 50-line order is processed in about 30 seconds, so a heavy morning stops being a lost day.
PDF, DOC and DOCX, XLS and XLSX, CSV, and plain email body text. It can also read scanned and handwritten order forms, which still show up from individual schools and classroom teachers.
Install from the Shopify App Store, wait 2 to 5 minutes for your catalogue to sync, and forward a real order. Teams typically get set up in a quiet month so the system is proven before the summer rush rather than during it.
Yes. The app creates standard Shopify draft orders, so your inventory, customer records, pricing rules, Shopify Flow automations and accounting sync all keep working. Orders appear in the admin just like manually created draft orders.
The Shopify app automates the creation of draft orders from purchase order emails and their attachments. Once installed, forward district and school orders to your unique LevelOps address and Shopify draft orders are generated automatically, with no templates and no manual data entry.
The first 5 successful orders are free, with no expiry. Pay as You Go is $50 once for 15 orders valid 12 months, Starter is $100 per month for 33 orders, and Growth is $250 per month for up to 100 orders. Annual billing saves 20 percent on Starter and Growth. Above 100 orders a month we quote rather than publish a price.
Deep variant catalogues and seasonal pricing, matched automatically.
Part numbers, specifications and quote-driven ordering.
Strengths, counts and lot numbers read from any format.
The core app: read, match, price, approve, all inside Shopify.
Every inbound channel, and what is automatable in each.
Approvals, credit terms and the metrics behind a seasonal operation.
Send us a handful of real district purchase orders, including the messy scanned ones, and we will show you the draft orders they produce on your own catalogue.
5-minute setup. No credit card required. Cancel anytime.
In numbers
